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Getting document notarized3/27/2023 ![]() ![]() The Notary Public then witnesses your signature.Your Notary will then ensure you understand and can attest to what you’re about to sign.You must present valid identification (a valid piece of government issued photo ID with another piece) to your Notary.The Notary will also confirm the signatory understands the meaning of what she or he is signing. It’s the Notary Public’s role to verify the identity of the person signing the document. For instance, banks, other financial institutions and the court system often require documents to be notarized. Not all documents require notarization, but many do. But what does it mean to have something notarized and when is it needed? A Notary Public’s seal indicates on a document indicates it has been notarized. Should you have any questions please contact Napa County Assessor-Recorder-County Clerk John Tuteur at 707.253.4459 or by e-mail. Without the service of notaries, courts could be overwhelmed with litigation to nullify transactions based on allegations of forgery or parties alleging lack of understanding of their actions. The possibility of fraud is further lessened by the notary’s duty to assure that the parties entered into the transaction knowingly and that they are aware of the significance of the document. By certifying that the parties to the transaction actually appeared and identified themselves, the notary’s acknowledgment is an effective fraud preventive. Notaries continue to play an important role in their capacity of acknowledging documents since County Recorders are prohibited by law from accepting most documents for recording unless they are acknowledged (notarized), the primary exceptions being certified court documents and federal, state and local tax liens. That earlier record book is today the notary journal in which all transactions must be noted with the signature and, in California, the thumbprint of parties to real property transactions. The notary was required to provide certified copies for a fee and to keep a “record” of those documents (now the County Recorder’s index). While today we are used to finding and getting copies of documents with County Recorders, who are local government officials, in previous times notaries (who today have “public” affixed to their title but who operate in a private capacity commissioned by the state) kept the originals of documents which they had acknowledged. In Louisiana notaries perform functions that in other states are considered to be the practice of law. Since the United States is composed of regions that were obtained from different colonial powers: England in the East, Spain in the west and France in Louisiana, the powers of notaries are slightly different. In some parts of the world, notaries act more like attorneys, giving advice to clients and drawing up documents. In American colonial times notaries served on both sides of the Atlantic as the eyes and ears of the merchants who could rely on their reports of damage to ship or cargo and to authenticate the bills of exchange used in trade. They also served in key administrative capacities in various colonies. Later, notaries, who were employees of the crown, accompanied Columbus and other Spanish explorers on their voyages to insure that all discovered or captured treasures were correctly tallied so that the monarchs would get their fair share. Very few people at that time could read or write and went to a “Notarius” (latin for notetaker) to write down their oral agreements, to acknowledge that the parties had appeared and made the agreement and to keep the written record for safekeeping. ![]() The practice of having trusted third parties acknowledge the signature of parties to a transaction originated in Ancient Rome. ![]()
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